Available with Standard or Advanced license.
Maps in ArcGIS Workflow Manager
In Workflow Manager, you have the ability to store maps and associate these maps with job types. An advantage of storing these maps in the Workflow Manager system is that they can be reused across numerous job types without making duplicates. You can establish links between the job types and the map documents to determine what map to present to the end user. There are two maps that usually relate to a job type—a job's basemap template and an LOI basemap template. Maps are also used on the Map view tab in the Workflow Manager client application to display the results of a job query. This can be configured through the system settings.
The job's basemap template is the map that is opened when you are in an ArcMap session started from Workflow Manager and provide the editor/user with the data needed to carry out tasks. For example, if you are doing updates to a transportation system, the data may be street and rail feature classes symbolized in an appropriate fashion.
The LOI basemap template is the map that is presented to your users when they are defining jobs spatially or defining a location of interest (LOI) for a job. When defining a location of interest, it is important to have background layers that are applicable to the area you are working in. For example, if you are doing work based on a certain set of features, you should have those features defined as your backdrop for LOI definition.
The maps are authored using ArcMap and can include the following:
- Multiple data frames
- A page layout (scale bars, north arrows, and so on)
- VBA code
- Activated toolbars
- Document settings
In ArcMap, there are layer configuration tools located on the Workflow Manager (Administrator) toolbar. If you choose to upload your basemaps from ArcMap, make sure the Workflow Manager extension has been enabled.
Add Data 
—Adds data from the selected geodatabase
Retrieve Map 
—Loads the currently selected MXD into ArcMap
Store Map 
—Stores the current MXD in the Workflow Manager repository
Link Maps To Job Types—Links a selected map with a job type
Author maps for Workflow Manager
Editing maps that are going be used as the job's basemap template need to be authored in a specific way to ensure the appropriate layers are repointed to jobs editing version and privilege. The layers in the job maps can be from various sources, such as the data workspace or reference database; however, only the layers from the data workspace will be repointed to the job's editing version.
- Use Add Data on the Workflow Manager (Administrator) toolbar to add the layers from data workspace.
- Add the layers from the data workspace connection created with Select or View privileges. This ensures the layers will not be available for editing unless repointed to an editing version and connection information with editing privileges.
Versioning in the job map
The layers in the job map are repointed to the editing version and user connection information based on the option selected in the LaunchArcMap step. The step has three options for version repointing:
- Change all connection information—This will repoint the layers to a job's version, and user connection information will be changed based on the connection information of the data workspace of the job. Only the layers referencing data from the data workspace and chosen to be repointed in the job type properties will be repointed. The layers referencing data from the data workspace and chosen not to be repointed in the job type properties will be displayed with their default version. However, the layers that are not referencing data from the data workspace and chosen to be repointed in the job type properties will be displayed as a broken data source. Further, the layers that are not referencing data from the data workspace and chosen not to be repointed in the job type properties will be displayed with their default version.
- Change only the version of the job's data workspace—This will only repoint the layers to a job's version and will not change the user connection information. All layers referencing data from the data workspace will be repointed to a job's editing version irrespective of whether they have been chosen to be repointed in the job type properties. The layers that are not referencing data from the data workspace will be displayed as a broken data source.
- Do not change any connection information—The version or user connection information of the layers in the map will not be changed.
Configure layers for repointing in job map
Every layer in your job map may not need to be repointed to the job's editing version as they may serve as reference layers for editing, while others should be repointed for editing. The editing layers in the job map template can be configured to be repointed, while reference layers can be configured to not be repointed in the job type properties on the Maps tab. 