Managing jobs

Available with Standard or Advanced license.

Available with Workflow Manager license.

The Standard toolbar contains many job functions to help you create new jobs, search for a job, and display information about jobs.

Create and manage your jobs with the Standard toolbar.

Other job management tools are available by right-clicking jobs in the list view.

Delete jobs by right-clicking the jobs in the list view.

Note:

This functionality is privilege based. If you do not have the privilege to perform these actions, the tools and menus will be unavailable.

Creating jobs

The Create Job button allows you to create jobs within the Workflow Manager (Classic) database. The Create Jobs dialog box provides functionality to create multiple jobs of the same type as well as set default properties, such as assignment, start and due dates, parent version, priority, and job description. When these properties are set, jobs will automatically contain these attributes when they are created.

On the Advanced Options dialog box, you have the ability to set the number of jobs to create, define areas of interest, and add attachments as part of the create job function.

See the Creating jobs topic for more information.

Exporting to file

You can export jobs to a JXL file and import into another Workflow Manager (Classic) repository using the Export to File tool.

1. Select the jobs that you want to export from the list view.
2. Right-click in the job results list view and click Export to File.

   A browse dialog box appears for you to specify the destination of the file.

3. Specify a valid file name and click Save.

   A confirmation message is displayed once export is complete.

4. Click OK.

Closing jobs

The Close Job button will close a job at any time during the life of a job. Until all steps are marked as done, the Close Job button will not be enabled when that job is selected.

Note:

Once you have closed a job, it is not possible to reopen it. You can create a copy of the job by using the Clone Job tool accessed from File > New.

Offline jobs cannot be closed.

Finding jobs

The Find Job button allows you to search for a job by ID, name, or description. See the Finding job topic in the Jobs View book for more information about the Find Jobs dialog box.

Displaying child jobs

The Show Child Jobs button will locate all jobs marked with a parent version, for the job selected in the list. The parent version is specified on the Job Properties tab in the lower tabbed section of Workflow Manager (Classic). Parent and child job relationships are manually specified and their use is defined by you.

Update Users Profile

The Update Current User's Profile button allows you to update details of the current user.

1. Click the Update the Current User's Profile button

   The User Properties dialog box appears.

   
2. Enter the new user information as desired on the User Properties dialog box.
3. Click OK.

Deleting jobs

When deleting jobs from the Workflow Manager (Classic) system, all the related components will be deleted except the transactions. This includes the .mxd and any extended property records associated with the job.

Note:

Offline jobs cannot be deleted.

1. Select the jobs you want to delete.

   Select many jobs at once by holding down the CTRL key or select a range using the SHIFT key.

2. Right-click in the job results list view and click Delete.

   The Confirm Deleting Jobs dialog box appears.

   

   The Confirm Deleting Jobs dialog box gives you one more chance to ensure you are deleting the jobs you want to.

3. Choose whether you also want to delete the editing versions associated with the job.
4. Confirm the list of jobs you want to delete. Uncheck the boxes for the jobs you want to keep in the Workflow Manager (Classic) system.
5. Click OK.

Deleting the job map

If the jobs' .mxds are not something that you require access to once a job is closed or you are finished working, you might want to remove them from the database.

Note:

Job map for offline jobs cannot be deleted.

1. Select the jobs whose .mxds you want to delete.
2. Right-click in the job results list view and click Delete Job Map.

   A confirmation dialog box appears.

3. Choose to not delete the job map for any job you may need to keep.
4. Click OK.

Deleting job versions

You can choose to delete the version that is associated with your jobs. This might be a process in your overall data management strategy.

Note:

Job version for offline jobs cannot be deleted.

1. Select the jobs whose editing versions you want to delete.
2. Right-click in the job results list view and click Delete Job Version.

   A confirmation dialog box appears.

3. Choose to not delete the version for any job you may need to keep.
4. Click OK.

Reopening closed jobs

A job can be set back to active state. This allows you to maintain the historical information and other properties of the job that you cannot accomplish by cloning a job. The ability to reopen a job is controlled by a Workflow Manager (Classic) privilege—CanReopenClosedJobs. Like any other privilege, this permission should be granted to select users in your organization who should open a closed job.

Note:

Closed offline jobs cannot be reopened.

1. Select the job that you want to reopen.

   The job must be currently closed and you must have the CanReopenClosedJobs privilege.

2. Right-click in the job list view and click Re-open Closed Job.
3. The job is reactivated and you can now start to interact with the job.

   A completed workflow on a closed job cannot be reexecuted until you use the re-create workflow tool.

Re-creating a workflow

The job workflow can be updated with the latest job type's workflow after it has been created. When a job is created, the system makes a copy of the workflow that is used on the job. Changes made to the original workflow template are not automatically reflected on existing jobs. You can update the workflow for existing jobs as desired.

Note:

Workflow cannot be recreated for offline jobs.

1. Select the jobs that you want to update from the list view.
2. Right-click in the job results list view and click Recreate Workflow

   A dialog box appears for you to confirm re-creating the workflow.

3. Click Yes.